Date: 
October 3, 2016
To: 
Facilities Management
From: 
Bill Paulus

Re:

Bill's Weekly Update

Dear FM,

As we have for years, FM regularly reviews our work scope to make sure we are delivering the best possible value to the University. Sometimes that results in outsourcing work to contractors who can do those activities more cost effectively due to unique tools or skill sets. Today, I am happy to let you know about two situations where FM has increased our responsibility due our ability to perform work more efficiently. Bravo!

Boynton Health Service - Boynton Health Service just signed a two-year Service Level Agreement for mechanical, plumbing, electrical and carpentry work for their 144,000 square foot facility. The additional workload will be handled by Health Sciences Team 3. Thanks to all of you for stepping up to take on this new challenge. Our bid for the HVAC mechanical work alone came in 50% less than the commercial vendor who had been providing the service. Besides saving money on HVAC service, the full suite of FM services will have other advantages:

  • Faster response
  • Increasing and leveraging institutional knowledge
  • Improved tracking of all work performed on building assets

Parking ramps - This summer FM assumed responsibilities for custodial services for University parking ramps. We now ensure that stairs, elevators, lobbies, offices and restroom areas are clean per the new agreement with Parking and Transportation Services. A detailed analysis of both the maintenance and custodial services found that the optimal solution was to continue the maintenance activities as a shared responsibility between Parking and FM, and for FM to assume custodial work.

One liners:

  • Thanks to everyone who responded to the Xcel power outage on Saturday. Nice work! 
  • Thanks to everyone who supported the Open Streets event on Saturday. Well done!
  • Community Fund Drive has started. Check with your CFD reps to learn more.
  • Second shift employees, note flu shots available Nov. 1, 4 - 7 pm in Coffman.

Have a great week.

Bill

Bill Paulus the interim AVP for FM
Bill Paulus is the interim Associate Vice President for Facilities Management. He regularly publishes memos to communicate information and issues that affect FM staff.